Advertise with us

Enjoying this blog? Check out the rest of the Business Channel Subscribe to this Feed

Pimp Your Work - Improving Your Work Day Efficiency

MindMaps for meeting notes

by Tris Hussey on October 6th, 2006

I opened your eyes to mind mapping recently and I promised that I would talk about how I use mind mapping in more detail with each case.  First up, meeting notes.  Before I get going I am going to say that from now on I’m going to be talking about mind mapping in MindManger.  Hobie Swan introduced me to MM at Gnomedex 2005 and I’ve never looked back.

Okay meeting notes.  Taking notes in a meeting is pretty critical.  Actually, let me clarify that, taking good, usable notes in a meeting is critical.  Once the notes are taken, though, what happens to them?  Me?  If I take them on pen and paper (fountain pen of course, but that’s another story), they tend to get lost and aren’t much use to anyone else.  Then there is the old standby by of taking notes in MS Word.  Good, electronic, indexable by the computer, e-mail-able.  But … notes in Word, I’ve found tend to get, well, wordy.  It’s really easy to miss important things like action items unless someone also takes the time to go through the notes and reformat them.  Then there is mind mapping.

Since the idea behind mind mapping is parent and child topics and sub-topics, it’s perfect for meetings.  Because the topics can be moved around, it’s great for when something comes up later that relates to an earlier item.

In MindManager you can easily make a topic a task, that can have dates and people tied to it.  And if you are sent the map, then it can be synced up with your own Outlook tasks.  Okay that’s spiffy, but what about sharing the notes around?  Yeah, not everyone has MM or wants to download (or can) the viewer.  Export to Word.  Simple, one click, done.

Let me give you a real-life scenario.  Few months ago Qumana had a big meeting.  An all-day strat meeting.  Important things were being talked about.  Notes had to be taken.  I was designated as note taker (because I had already done it with MM in other meetings).  By the end of the day the map was huge, but managable.  The export to Word, simple.  I did spend a little bit of time cleaning up the Word doc, but after an all day strat meeting everyone had a copy of the notes (in both mapped and word formats) in a day.  My only delay was waiting to sync up anything I might have missed (I hadn’t).

This is no bull, I really take notes much faster in MindManager than I can on paper.  Without an a priori structure of even lines on a page, I just put stuff and connect stuff as my mind wishes.  I really put down my thoughts more clearly.

Mind maps for meeting notes: fast, organizable, exportable, grok-able.

Tags: , , ,

POSTED IN: Cool downloads, MS Office, Meeting magic, MindManager, MindMapping, Software tips, Time savers, Word

5 opinions for MindMaps for meeting notes

  • pimpyourwork.com » Blog Archive » Let’s talk mind mapping
    Oct 6, 2020 at 5:48 pm

    […] Taking notes in meetings.  I even start the meeting with a mind mapped agenda and take notes right there on the map.  I’ve found the usually tedious task of compiling notes and distributing them to attendees is made nearly painless with a mind map […]

  • Scot Herrick
    Oct 6, 2020 at 6:38 pm

    I use MindManager all the time. One of the things we do at work is try and solve problems through some brainstorming and then make sense out of the brainstorming by organizing the information.

    Like on Post-It notes. Move the Post-It notes around 15 different ways from Sunday and you can quickly see the problems in trying to stay organized taking the notes in any form, written or Word.

    In MindManager, it’s a snap. Put the note in, put the topic in and you’re set. Want to move a subset to a different topic because it works better? Drag and drop and done.

    Oh, so easy. Worth the price of admission for that alone. But, as Tris says, there is so much more. I hope he writes about it.

  • Tris Hussey
    Oct 8, 2020 at 10:11 am

    Exactly. As you work through a meeting those parts that don’t make sense at the beginning can fall into place at the end.

    Write more about mind mapping? You can count on it.

  • Scot Herrick’s BizBlog » Blog Archive » MindManager Rocks — Contest Results
    Nov 7, 2020 at 9:48 pm

    […] If you haven’t explored mind maps in your work or your personal life, take a look at some of the really good uses for the software. […]

  • Mahlatse Mohale
    Jun 2, 2020 at 1:21 am

    Please send me more information about drafting a mind map of meetings.Acualy at school they gave me this assignment & i have to submmit it. i would be happy if you send them now

Have an opinion? Leave a comment:

Site Meter
E-mail It